About Kairos Kairos Trade is a professional organization deeply rooted in the global trade sector. We adhere to the philosophy of "Believing in, Nurturing, and Respecting Talent." We are dedicated to building a high-quality team through innovative talent mechanisms and a systematic "Succession System." At Kairos, we provide not only efficient supply chain solutions but also extensive career advancement channels and a fair incentive-based compensation system for every employee.
Executive Assistant to General Manager (Full-time)
Location: Shanghai Language: Fluent English OR Japanese
· Middle Office Coordination: Deeply involved in full-process trade monitoring; coordinate resource allocation between front-office and back-office to ensure risk control.
· Business Support: Assist the GM in market research, business negotiations, and key account development; draft high-quality business contracts and documents.
· Decision Support: Maintain Sales Ops data accuracy, analyze business reports, and oversee the implementation of corporate resolutions.
· External & Internal Liaison: Act as the GM's right hand to handle high-level business correspondence and ensure transparent information flow.
· Cultural Implementation: Assist in promoting corporate cultural activities to foster a supportive and high-energy work environment.
· Bachelor’s degree or above with 3-5 years of experience in trade, supply chain, or related fields; middle-office management experience is preferred.
· Exceptional logical analysis, coordination, and multi-tasking skills.
· Proficient in either English or Japanese as a professional working language.
· High attention to detail and strong professional ethics.
Location: Shanghai Commitment: 3-4 days per week
· Order Support: Assist in full-cycle order tracking; coordinate with suppliers, logistics, and warehouses to ensure timely delivery.
· Sales Operations: Maintain ERP system data, update inventory and price lists, and assist in organizing customs and settlement documents.
· BD Assistance: Support the business team in market research and organizing potential client profiles for project preparation.
· Administrative Collaboration: Participate in organizing diverse cultural activities (e.g., charity runs, sports events) and support daily office operations.
· Currently enrolled Undergraduate or Graduate student, preferably in International Trade, Logistics, Supply Chain, or Business.
· Fluent in English with strong written and oral communication skills; proficiency in Japanese is a significant plus.
· Proficient in Microsoft Excel and other Office tools; proactive, fast learner, and detail-oriented.
· Talent Philosophy: Believe in, Nurture, and Respect Talent.
· Compensation: A fair and orderly salary system designed to stimulate vitality and reward excellence.
· Work-Life Balance: Committed to employee well-being, providing a balanced environment with diverse cultural and social activities.
How to Apply: Please send your CV to: [kelvin.wu@kairostrade.com] Subject: Position Applied - Name - Language Skills
